Digitize HR processes

Microsoft components for the digitalization of HR processes:

The justification: “We’ve always done it that way!”

"Yes, but... it's been like this for the last 5 years..." Today this justification should finally come to an end. If you want to stay on the ball, you should tackle digitalization. Ultimately, digitalization projects offer new perspectives. The phrase about losing your job is definitely a thing of the past. Innovation creates opportunities to leave more time available for other things. Consequently, this applies to almost every department. Don't you know that everyday business takes up the main resources and therefore interesting projects are always postponed?

We offer three different software offerings from Microsoft. We use SharePoint as digital document storage. We integrate this with two components from the Power Platform. This means we use Power Apps, which we use to create customized apps (forms). We also use Power Automate for automation in the background.

What do we offer in the area of ​​HR digitalization?

The following processes exist in the human resources department:

1. Digital personnel dossier (application documents, employment contract, payroll, etc.)
2. Personnel recruiting (applicant management)
3. Staff entry (onboarding)
4. Personnel development (employee appraisal…)
5. Staff leaving

redIT makes these processes better and more efficient. The HOW of digitizing HR processes is crucial!

Our solutions are very flexible and can be adapted to the individual needs of the customer.

Digital personnel dossier – structured, confidential, compact

Our solution for digital personnel files is based on SharePoint and is characterized by its clear and consistent structure. Essentially, a uniform folder structure is automatically created for all employees.

This offers three key advantages:

• Structure : Folders inherit categorizations for all documents within them; for example, a document in the "Application Documents" folder automatically receives the category "Application Documents." This greatly simplifies the search for desired documents.

• Confidential: Permissions are managed via the folders. Only authorized parties can view specific documents (e.g., the HR department can see medical certificates, but the supervisor cannot).

• Compact : The folder structure can be hidden. The HR manager doesn't need to open the corresponding folder in every employee file to view all employment contracts. A simple search function allows all documents to be displayed without the need for cumbersome folders.

Digital employee appraisal – simple, efficient & comprehensible!

When approving the minutes of the annual review, we place great importance on a process that is as simple, seamless, and transparent as possible. Thanks to a workflow in Power Automate, this process is 100% digital at redIT. Printing, scanning, and forwarding paper documents is now a thing of the past.

The HR process was digitized as follows:

1. After the conversation, employees receive an automated reminder to check and approve the digital protocol.

2. Approval from the supervisor is then obtained through the workflow and the protocol including approvals is stored in the corresponding personnel dossier.

3. From this point on, it is now also visible to the HR department.