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Accounts payable workflow
efficient • customer-friendly • intuitive
Regardless of whether you receive invoices by email, for example as a PDF, or on paper: with our accounts payable workflow you receive a holistic solution that covers all processing steps from initial recording to approval.
Accounts payable workflow
Process invoices efficiently, consistently and securely
With electronic invoice processing, paper invoices are initially digitized and checked before they are then released. After approval, the invoices are transferred to the customer-specific ERP and automatically posted there. The posted documents are in MS SharePoint stored online and can be easily accessed at any time and from anywhere.
The solution offered, based on the Microsoft Power platform, has a modular structure so that you can start with a very simple release process. This process can then be gradually expanded and automated depending on the priority and experience of the customer.
For everyone who wants to save time and optimize processes
Electronic accounts payable workflows accelerate your processes and you not only save time and resources, but can also improve your purchasing conditions. The invoices are stored centrally in a configurable inbox folder.
Our solution automatically notifies the users involved and asks them to accept and process the invoice accordingly.
Accounts payable workflow – The simple solution for digital invoice processing
With the accounts payable workflow you accelerate your processes and you not only save time and resources, but you can also improve your purchasing conditions.
Our solution offers the following advantages:
Release invoices at any time, regardless of location
With our accounts payable workflow, you are able to check, view and approve your invoices regardless of time and location. With the web-based interface you decide which device you want to work on.
Save time and optimize your business processes
With our intelligent software, recurring work processes relating to invoices can be easily automated. The result: enormous time savings and significant optimization of all business processes. Using classifications, our solution interprets content from invoices and processes them as independently as possible. The software learns with each invoice, achieving an extremely high level of automation, including so-called dark processing (fully automated release of the invoice).
Defined release processes and yet flexible
Your approval process is defined according to your requirements and wishes within the company. You define the employees who check, view and approve invoices. You can incorporate additional security levels, such as a maximum amount, which then requires another responsible person to approve it. Define release processes and remain flexible so that your requirements are taken into account.
Release history
After final approval, the system automatically creates a complete history of the entire process in the form of a PDF/A file. It is directly linked to the respective invoice to which the history relates. This makes it possible to determine exactly which processor decided what and when at a later point in time. The process is therefore completely logged and can therefore be easily traced later.
Automatic and legally secure archiving
After the approval process, your invoice will be automatically archived in a legally secure manner in accordance with GeBüV. You decide whether the invoice will be automatically deleted according to the legal retention requirement or whether you would like to go through the process manually.
Seamless integration into Microsoft tools
If you are already using Microsoft 365, the foundation for many other functions has already been laid. This means there are no additional license costs associated with integrating an accounts payable workflow.
- What's the matter
-
Accounts payable workflow
Process invoices efficiently, consistently and securely
With electronic invoice processing, paper invoices are initially digitized and checked before they are then released. After approval, the invoices are transferred to the customer-specific ERP and automatically posted there. The posted documents are in MS SharePoint stored online and can be easily accessed at any time and from anywhere.
The solution offered, based on the Microsoft Power platform, has a modular structure so that you can start with a very simple release process. This process can then be gradually expanded and automated depending on the priority and experience of the customer.
- For who
-
For everyone who wants to save time and optimize processes
Electronic accounts payable workflows accelerate your processes and you not only save time and resources, but can also improve your purchasing conditions. The invoices are stored centrally in a configurable inbox folder.
Our solution automatically notifies the users involved and asks them to accept and process the invoice accordingly.
- Your benefits
-
Accounts payable workflow – The simple solution for digital invoice processing
With the accounts payable workflow you accelerate your processes and you not only save time and resources, but you can also improve your purchasing conditions.
Our solution offers the following advantages:Release invoices at any time, regardless of location
With our accounts payable workflow, you are able to check, view and approve your invoices regardless of time and location. With the web-based interface you decide which device you want to work on.
Save time and optimize your business processes
With our intelligent software, recurring work processes relating to invoices can be easily automated. The result: enormous time savings and significant optimization of all business processes. Using classifications, our solution interprets content from invoices and processes them as independently as possible. The software learns with each invoice, achieving an extremely high level of automation, including so-called dark processing (fully automated release of the invoice).
Defined release processes and yet flexible
Your approval process is defined according to your requirements and wishes within the company. You define the employees who check, view and approve invoices. You can incorporate additional security levels, such as a maximum amount, which then requires another responsible person to approve it. Define release processes and remain flexible so that your requirements are taken into account.
Release history
After final approval, the system automatically creates a complete history of the entire process in the form of a PDF/A file. It is directly linked to the respective invoice to which the history relates. This makes it possible to determine exactly which processor decided what and when at a later point in time. The process is therefore completely logged and can therefore be easily traced later.
Automatic and legally secure archiving
After the approval process, your invoice will be automatically archived in a legally secure manner in accordance with GeBüV. You decide whether the invoice will be automatically deleted according to the legal retention requirement or whether you would like to go through the process manually.
Seamless integration into Microsoft tools
If you are already using Microsoft 365, the foundation for many other functions has already been laid. This means there are no additional license costs associated with integrating an accounts payable workflow.
- Our offer
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- Contact Person
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Our offer
«The accounts payable workflow is an important one for Pistor AG and an indispensable step towards the digitalization of lawmentation system.”
Jean Pierre Arnold
Head of Finance + Controlling, Pistor AG
Invitation to speakCLUB Digital event
“Working world 4.0” – the potential and opportunities of the modern working world are great, but the development also presents many companies with challenges. We examine different perspectives and inform you about current developments.
Date: Thursday 3 September 2020
Time: 15 p.m. to 30 p.m.
Format: Digital
Accounts payable workflow – comprehensive functionalities
Level-appropriate release
Those responsible at your company check the invoice and approve it.
Benefit from discounts
Take advantage of discounts due to efficient approval of invoices.
Connection of third party systems
Invoice approval takes place outside of your ERP. You still receive all the information in the ERP to trigger the payment - using an XML file
Legally secure archiving
After invoice processing, your invoice is automatically archived in a legally secure manner. Without additional hardware.
Mobile and location independent
Check your invoices. Whenever you want and from where you want. Thanks to web-based interface.
Complete transparency
Every process step is recorded in a history. This means that the release is traceable and transparent at all times. The information is automatically added to the invoice.
Interfaces to various ERP systems
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