HR digitalization
The blog post is about HR digitalization. In short, how do I efficiently digitalize the HR department? After a brief introduction to the topic and an examination of costs and effort, we will introduce you to our individual solutions in the area of human resources.
Don't hesitate - do it!
Developing a company culture doesn't happen overnight. We're talking days, months, years, decades. Even if you want to change your strategic direction overnight, the culture of the company will thwart your plans. Nevertheless, you shouldn't wait until a certain topic, such as digitalization, forces you to make changes. There is no reason for this, you will find members who will support the development and a new path will emerge for the company.
The excuse: “We’ve always done it this way!”
"Yes, but... it's been like that for the last 5 years..." This excuse is finally over these days. If you don't want to miss the train, you should definitely get involved in the area of digitalization. And anyway – changes and new paths are also opportunities. The cliché we know all too well that digitalization takes away your work and you lose your job is a thing of the past. Changes create opportunities for more time to be left for other things, and this applies to almost every department. Don't you know that day-to-day business uses up all resources and exciting projects are always put on the back burner?
“But IT is always so expensive?”
“HR digitalization is so broad!”
Yes, I agree with you and the effort involved should not be ignored either. Let’s face it, solutions cost money, but it’s worth it! Now you're probably thinking, the woman in the IT company has to say that. – And YES, but I say it with conviction because I have seen what a difference it makes for us every day.
So, what is the better option?
• 1st variant: You continue to work like this, miss the progress made by digitalization and the employees have to continue to carry out repetitive tasks. The error rate is definitely higher this way!
• 2nd variant: We digitize the recurring tasks, make physical personnel dossiers digital and you can easily map employee discussions, approval processes, etc. digitally and save yourself a lot of effort.
What do we offer in the area of HR digitalization?
I'll get straight to the point. There are the following processes in the HR department:
1. Digital personnel dossier (application documents, employment contract, payroll, etc.)
2. Personnel recruitment (applicant management)
3. Staff entry (onboarding)
4. Personnel development (employee interview…)
5. Staff departures
& redIT makes it better and more efficient! – “The HOW of HR digitalization is crucial”
Well, very simple 😊…. We automate and make digital.
Two examples of HR digitalization:
1. Example: Digital personnel dossier – structured, confidential, compact
Our Personnel dossier based on SharePoint is characterized by its clear and consistent structure. A uniform folder structure is automatically created for all employees.
This offers three decisive advantages:
• structured: The folders pass on their categorizations to all documents in them, e.g. a document in the Employment Contract folder automatically receives the category “Employment Contract”. This makes searching for the desired documents much easier.
• Confidential: The permissions are controlled via the folders. Only those who are authorized can view certain documents (e.g. HR can see medical certificates, but not the superior)
• Compact: The folder structure can be hidden. In order to see all employment contracts, the HR manager does not have to open the corresponding folder in each personnel dossier. Thanks to a simple search, all documents can be viewed without annoying folders.
2nd example: employee interview – simple, efficient, comprehensible
Within the Approval of the minutes of the annual meeting We attach great importance to a simple, consistent and transparent process. Using a workflow in Power automat This is 100% digital and printing, scanning and passing on paper is history.
1. After the conversation, employees automatically receive a request to check and approve the digital protocol.
2. The workflow is then used to obtain approval from the superior and the protocol, including approvals, is stored in the correct personnel dossier.
3. Here it is now also visible to the HR team.
These solutions are very flexible and can be adapted to your individual needs. Contact Usso that we can respond to your wishes and requirements and work with you to find the best solution. We look forward to seeing you.
Text from Alessia Baumann, Team Leader Marketing