Why do you as a company need Managed Print Services (MPS)?
Printing accounts for a significant portion of financial expenses for many businesses each year. Many business owners have no idea what this adds up to. According to a study by Gartner, most companies are in the dark about how much they spend on printing. And that's exactly why you need managed print services!
Are you clear about this? – If not, you should definitely change this.
With Managed Print Services (MPS), small and large companies can take control of their print output, optimize processes and increase their profits. The optimization potential is often underestimated.
What are managed print services anyway?
Managed print services are a range of solutions designed to reduce costs and reduce inefficiencies associated with business printing.
The Services (MPS) may include:
device management |
Device & document security | Document workflow | Printing software |
Use of the appropriate equipment park to optimally and individually meet the needs of a company, including printers, scanners and workflow solutions. | Protect your data and secure your devices with user and scan authentication, audit trails, and a customized security policy. | Streamline secure document access and distribution while minimizing unnecessary printing or consumption. |
Monitoring resource management, deploying drivers, handling mobile printing and much more. |
One of the most important Benefits of managed print services and at the same time a great relief is the outsourcing of specialist knowledge. Business owners don't have to become experts in print management; instead, they can focus their energies and resources on their core business.
At first glance, outsourced service seems like an expensive option. However, it quickly becomes clear that the opposite is the case. The costs are listed transparently and savings are made.
How much do companies really spend on printing?
It's often more than you think. In the same Gartner study, companies spent up to 3% of their total revenue on printing costs. When you add up direct and indirect printing costs, these expenses can quickly spiral out of control without companies even realizing it.
Business owners often look at direct printing costs, such as the cost of supplies and hardware. These make up a significant portion of expenses, as an average employee uses 10.000 pages per year. But the indirect costs also add up in the background.
Think about business operations and hardware management. Every time multiple employees stand around the printer, it costs companies money. Shredding sensitive documents can also represent a huge portion of business costs. Regardless of whether a company uses an in-house shredder or a document shredding service, the expense of shredding documents can add up extremely. With secure document management, companies can reduce the amount of unnecessary printing of sensitive documents, otherwise they will just pile up to be destroyed.
IT departments also spend an alarming amount of time on print management. Of all internal help desk tickets submitted to the IT department, 23% are related to printing. The amount of attention required costs hours of IT staff and users interrupted by a printing issue. This combination can result in significant costs for every dollar your company spends on print management.
Once companies see what they're spending on printing, MPS transforms from a luxury service to a financial no-brainer. According to the International Data Corporation (IDC) Managed print services typically reduce companies' printing costs by up to 30%.
How can managed print services help companies?
The first step for every MPS solution is the individual inventory of your printing processes. To establish this foundation, a print assessment is conducted that examines an organization's overall printing habits, document sharing behavior, existing hardware, and resource consumption.
This printing assessment focuses heavily on the most active areas of the printing processes, including the location and usage of the highest volume printers, ink and toner suppliers and replenishment processes, and the nature and behavior of users.
Once the print assessment is complete, MPS providers can design a print management roadmap for steps to reduce unnecessary expenses and streamline inefficient processes. These steps can include immediate measures (such as partial or complete hardware replacement, depending on a company's needs) and ongoing IT management.
How to get the most from managed print services?
Every business is unique and print management solutions must be tailored to a company's specific needs. In order for every company to make the most of the benefits of managed print services or MPS solutions, it is important to select the right managed print service provider. This print management business partner must have industry-specific experience, understand a company's business ideas and, most importantly, offer specified services rather than relying on an off-the-shelf model.
Are you ready to gain visibility and control over your printing costs and end your business' inefficiency? redIT is a leading provider of customized MPS services. We work with your business to equip you with the right hardware, a tailored workflow, the best software and the right document management services that drive your business forward. Contact us to learn more about our comprehensive MPS solutions and take control of your business printing. We would be happy to support you with all challenges and solutions relating to managed print services