From 2025: The new Outlook is coming – How to prepare!

The new version of Outlook has been available for some time and can be tested. In January 2025, Microsoft will get serious: the classic Outlook, which many still use, will finally be replaced by the new version. But what does that mean for you and your company? The changeover offers numerous advantages, but there are also important things that you should know and prepare for beforehand. In this blog post, you will find out everything you need to know about the upcoming change and the functions of the new Outlook.

Automatic Outlook migration: What does that actually mean?

From January 2025, Microsoft will begin automatically switching users of classic Outlook to the new version. This change will take place in the background, so that from 2025 you will be able to work with the new Outlook without manual intervention. With this migration, Microsoft is ensuring a uniform and improved user experience, which means that all users use the same version and the adaptation effort for you and your company is minimized. Customers with the following licenses* are affected:

• Microsoft 365 Business Standard
• Microsoft 365 Business Premium

The new Outlook version brings numerous benefits, including a modernized, user-friendly interface and enhanced features that further promote collaboration and productivity. In addition, integration with the Microsoft 365 environment is optimized, making it even more seamless to use. Would you like to know what the new Outlook has to offer? Then read here more. However, there are also a few things you should consider in advance to make the transition as smooth as possible.

* You don't know which licenses you have? We'll be happy to help you find out whether you're affected by the change.

 

A brief insight into the new Outlook

 

You must do this now!

Here are the three most important points you should consider to optimally prepare your employees and your company for the change.

Inform your employees: Make sure your employees are aware of the upcoming change to avoid surprises. Give them the opportunity to prepare for the new Outlook version and offer support when needed.

Preparing for the change: Take advantage of the opportunity to test the new Outlook before the changeover. This way, you will notice in advance if something is not working as expected or if you need technical support to make it easier to use the new version. Also, back up important emails, calendars and contacts to be protected in case of unexpected problems during the changeover. If you need support, please contact us!

Open your current Outlook and click the following option to test the new version:

Review existing processes: Check whether custom settings or add-ins are compatible with the new version. Give your employees the opportunity to provide feedback on the new version so that necessary adjustments or support can be implemented in time before the final changeover.

 

how can we help you?

Our redIT team is ready to support you with the transition. Whether training, technical advice, support with backups or analysis of your current environment - we will help you to make the transition as smooth as possible. There is also the option to postpone the automatic transition. In this case, please get in touch with your personal IT partner or contact us via our contact form and we will get back to you.

In summary: Your Outlook is being changed – act now!

It is important that you act promptly. Our recommendations are as follows:

1. Inform your employees

2. Prepare for the change:

• • • Test the new version beforehand.
    • Identify problems or requests for adjustments.
    • Check your settings and add-ins for compatibility.

3. Contact us for any support and advice you may need.

 

We are always there for you: