Why you need Managed Print Services (MPS) as a company?
Printing accounts for a significant portion of financial expenditures by many businesses each year. Many company owners are unaware of what this adds up to. According to a study by Gartner, most companies are in the dark about how much they spend on printing.
Are you aware of this? – If not, you should definitely change this.
With Managed Print Services (MPS), small and large companies can take control of their print spend, optimize processes and increase their profits. The potential for optimization is often underestimated.
What are Managed Print Services anyway?
Managed Print Services represent a range of solutions designed to reduce costs and mitigate inefficiencies associated with business printing.
The services (MPS) may include the following:
|Device & Document Security||Document-Workflow||Printing Software|
|Deploying the right equipment fleet to meet a company’s needs, including printers, scanners and workflow solutions, in an optimal and customized way.||Protect your data and secure your devices with user and scan authentication, audit trails, and a custom security policy.||Streamline secure document access and distribution while minimizing unnecessary printing or consumption.||
Monitoring resource management, deploying drivers, handling mobile printing, and more.
One of the most important benefits of Managed Print Services, and at the same time a great relief, is the outsourcing of expertise. Business owners do not have to become experts in print management, instead they can focus their energies and resources on their core business.
At first glance, outsourced service seems more like a costly option. However, it quickly becomes clear that the opposite is true. The costs are listed transparently and savings are made.
How much do companies really spend on printing?
It’s often more than you think. In the same study by Gartner, companies spent up to 3% of their total revenue on printing costs. When you add up direct and indirect printing costs, this spending can quickly spiral out of control without companies even realizing it
Business owners often look at direct printing costs, such as supplies and hardware. These account for a significant portion of expenses; after all, the average employee consumes 10,000 pages per year. But indirect costs also add up in the background.
Think about business operations and hardware management. Every time multiple employees stand around the printer, it costs businesses money. Shredding sensitive documents can also be a huge part of business costs. Whether a business uses an in-house shredder or a document shredding service, the expense of shredding documents can add up extremely. With secure document management, businesses can reduce the amount of unnecessary printing of sensitive documents, otherwise they just pile up to be shredded.
IT departments also spend an alarming amount of time on print management. Of all internal help desk tickets submitted to IT, 23% are related to printing. The amount of attention required costs hours of IT staff and user time interrupted by a printing issue. This combination can result in significant costs for every franc your company spends on print management.
Once companies see what they spend on printing, MPS transforms from a luxury service to a financial no-brainer. According to International Data Corporation (IDC), managed print services typically reduce enterprise printing costs by up to 30%.
How can managed print services help companies?
The first step for any MPS solution is to take an individual inventory of your printing processes. To establish this foundation, a print assessment is conducted that examines a company’s overall printing habits, document sharing behaviors, existing hardware, and resource usage.
This print assessment focuses heavily on the most active areas of the print processes, including the location and use of the highest volume printers, ink and toner suppliers, and replenishment processes, as well as the type and behavior of users.
Once the print assessment is complete, MPS providers can design a print management roadmap for steps to reduce unnecessary spending and streamline inefficient processes. These steps can include immediate actions (such as partial or complete hardware replacement, depending on a company’s needs) and ongoing IT management.
How to get the most out of Managed Print Services?
very business is unique and print management solutions must be tailored to a company’s specific needs. In order for any business to get the most out of managed print services or MPS solutions, it is important to select the right managed print service provider. This print management business partner must have industry-specific experience, understand a company’s business ideas and, most importantly, offer specified services rather than relying on an “off-the-shelf” model.
Are you ready to gain visibility and control over your printing costs and end your company’s inefficiencies? redIT is a leading provider of customized MPS services. We work with your business to equip you with the right hardware, customized workflow, best-in-class software, and document management services to move your business forward. Contact us to learn more about our comprehensive MPS solutions and take control of your business printing. We would be happy to support you with any challenges and solution approaches around Managed Print Services