HR processes, HR suite, HR

Digital HR processes with M365

the essentials in brief 

HR processes include all human resource management activities that effectively manage, promote and support employees. Through digitalization, especially with Microsoft 365, administrative tasks can be automated and simplified, giving HR teams more time for strategic tasks. Our massTailored solutions increase efficiency and productivity while promoting employee satisfaction. Take advantage of our free assessment hour, to find out how you can optimize your HR. 

What are HR processes?

HR processes (Human Resources processes) are all activities and procedures that take place in the human resources management of an organization. They aim to effectively manage, promote and support employees. The most important HR processes include: 

  1. Personnel planning: Determination of current and future personnel requirements as well as strategic planning of capacities. 
  2. Recruiting: Implementation of job advertisements, applicant management and selection procedures to fill open positions. 
  3. Onboarding: Introduction of new employees into the company, including provision of work tools and information. 
  4. Human resources management: Organisation and administration of contracts, salaries, working hours and maintenance of personnel files. 
  5. Employee development: Promoting employees through training, further education and individual career planning. 
  6. Performance Management: Defining goals, conducting feedback discussions and implementing measures to improve performance. 
  7. Employee retention: Development of programs to increase satisfaction and motivation, for example through benefits and work-life balance offers. 
  8. Offboarding: Structured support for employees when leaving the company through handover processes and feedback discussions. 
  9. Compliance and legal aspects: Ensuring compliance with labor laws, data protection regulations and company policies. 

These processes create a structured, productive work environment and promote the long-term success of the company. Depending on the company, these processes can also be distributed among supervisors and team leaders, which influences the collaboration between HR and the operational unitsFactors such as company size, structure and leadership culture determine how involved managers are in the implementation of HR processes. 

 

What does the digitalization of HR processes look like?

The digitalization of HR processes primarily automates administrative tasksto relieve the burden on HR. you saves time and resources that can then be used for strategic and creative tasks such as talent development and corporate culture development. While administrative processes are made more efficient by software solutions, human interaction and creative approaches to employee care remain indispensable. But also Our solution can support you with these tasks. DDigital platforms and tools help you to manage strategic and creative HR tasks efficiently and clearly to execute. 

 

Efficient, clear, digital: Modernize your HR processes with us!

The digitization of HR processes opens up completely new opportunities for companies to save time, create transparency and increase the quality of internal processes. We support you in digitizing central processes and adapting them to the modern working world. With our solution Based on Microsoft 365 (M365), we offer you powerful tools and platforms to make the management and development of your employees more efficient. 

Our HR digitization offering at a glance:

Digital Personnel Dossier

Application documents, employment contracts, pay slips and other personnel-related documents are managed securely in the cloud. With M365, you can use SharePoint for filing and integrate Power Automate for automated workflows. Access rights can also be distributed individually: employees only see their pay slips, superiors only see minutes of annual meetings. This ensures data security while simplifying administration.

Advantages: Faster & central Access, easy tracking and better overview 

Personnel recruitment

Digital applicant management makes the entire recruiting process more efficient - from the job advertisement to the selection. With the help of M365 tools, you benefit from central storage of application documents on SharePoint and easy coordination of appointments with Microsoft Planner.

Advantages: Automated processes and a positive applicant experience 

staff entry

The onboarding of new employees is optimized through digital checklists, training plans and structured processes. With Planner and Teams, you can ensure that no task is forgotten. In addition, technical onboarding is automated: the creation of the Entra user, license allocation, group memberships and the setting up of email mailboxes are seamless and efficient, which significantly reduces the administrative effort.

Advantages: Faster training, clearly defined responsibilities and better integration. 

Personal development

Employee discussions and development plans are simplified through digital workflows and central documentation. M365 supports this with SharePoint for file storage with individual access permissions, Teams for protocol approvals and Outlook for automated appointment booking and appointment coordination.

Advantages: Central organization, efficient communication and high data security

Staff leaving

The departure of employees can also be mapped digitally – with standardized processes for handing over tasks, returning work equipment and final interviews – also based on Planner to ensure clear processes. 

Advantages: Orderly process and clear traceability

We offer you a free assessment hour in which we: 

  • Analyze the current state of digitalization and automation in your HR department. 
  • Record your requirements and goals together. 
  • Prepare a written assessment summary and suggestions for next steps. 

In connection we develop your solution and support you with comprehensive advice – our consulting offer includes: 

  • Consulting for the development of tailor-made solutions. 
  • Development, documentation and training of your new processes. 
  • Regular review meetings to discuss progress and plan next steps. 

 

What makes our solution unique?

Our solutions are based on the M365 suite, which means that your digital HR processes are built centrally with M365. You do not need any additional external applications to benefit from digitization. M365 offers a central platform that is specifically optimized for the digitization and automation of business processes. With tools such as SharePoint for document management, Power Automate for workflows, Teams for collaboration and Power BI for analytics, you can seamlessly digitally map and optimize your HR processes. Our solutions are modular and are individually adapted to your needs. This means that we only implement what you really need and what offers you measurable added value. The integration of these solutions not only ensures efficiency, but also data security and flexibility.

 

Who is our solution interesting for?

The digitalization of HR processes is suitable for companies from all industriesCompanies with a strong focus on growth, efficiency and employee satisfaction benefit especially from the advantages of a digital HR department. Our solution is specifically aimed at:

Medium-sized enterprises (SMEs): Small and medium-sized companies in particular can benefit from the flexibility and scalability of digital HR solutions in order to work efficiently with limited resources.

Companies with growing employee numbers: Companies that grow quickly or manage many employees benefit from the efficiency that digital processes offer. 

companies with high administrative costs: Companies that have to deal with a large number of administrative tasks, such as managing many contracts, absences or performance appraisals, can significantly reduce the workload and keep track of things using digital solutions. 

 

To what extent does the digitalization of HR processes increase your productivity?

The digitalization of HR processes contributessssupposedly helps increase productivity by simplifying administrative tasks, saving time and using resources more efficiently. Here are some specific ways productivity is increased through digital HR solutions: 

  • Automation of routine tasks

    By automating administrative processes such as creating employment contracts, managing absences or payroll, HR teams can complete repetitive tasks faster and focus on strategic, value-added activities.

  • Centralized data management

    Digital tools enable central and structured storage of personnel data. This makes access to information faster and easier, which reduces administrative effort and at the same time reduces sources of error.

  • Efficient communication and collaboration

    Tools such as Microsoft Teams or SharePoint improve communication and collaboration within the HR team and with other departments. This speeds up decision-making processes and promotes fast, transparent working methods.

  • Improved recruitment processes

    Digital applicant management systems optimize the processes from job posting to hiring. Automated workflows and the use of artificial intelligence (AI) to pre-select applicants lead to faster and more precise selection, which means that human resources can be used more efficiently. 

  • Fast onboarding

    With digital onboarding solutions, new employees can be integrated more quickly and provided with the necessary information and resources. This shortens the training period and improves the productivity of new employees right from the start. 

  • Improved employee retention and engagement

    Digital tools for personnel development, such as online training and performance appraisals, can be used to specifically support and train employees. This leads to greater employee motivation and retention, which in turn increases productivity. 

  • Reduction of errors and time expenditure

    Automated workflows and the use of digital platforms reduce human errors and the associated effort. The standardization of processes leads to better consistency and efficiency across the entire HR area.

Digitizing your HR processes is the key to greater efficiency, productivity and an improved employee experience. With our customized solutions based on Microsoft 365, we offer you the opportunity to optimize your HR processes and concentrate on what matters most: the further development of your company. 

Take advantage of our Free Assessment Hour to take the first step into a digital future and let's take your HR processes to the next level together. Contact us today - we look forward to supporting you! 

 

 

 

Your contact persons

Andre Schär

Andre Schär
Solution sales
+41 41 747 51 07
Mail
Book an appointment online

Andrea Andreoli

Andrea Andreoli
Sales Manager & Solution Consultant
+41 79 831 32 25
Mail

Book an appointment online

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