Features in Microsoft Teams

👥 1. Rethinking the organizational chart

1. Forward multiple messages simultaneously

In Microsoft Teams chats and channels, up to five messages can now be forwarded simultaneously. This saves time when multiple pieces of information need to be shared with another person or team, and it allows those not directly involved to better follow the chat history.

To do this, simply hover your mouse over a message and click on "More options" " and choose "Forward " on the arrow and "Multiple answers"You can then select multiple messages, add the desired recipients, and send everything together.

2. Grid view for file search 🔎

For faster file retrieval, results can now also be viewed in a grid view. This display shows files more clearly and visually with a preview, allowing you to quickly identify which documents are involved.

To limit the search results to files only, select the tag "Documents" before entering your search term:

Or refine your search results. In this window, you can also change the view to tiles:

3. Secure collaboration using trust indicators

Microsoft Teams helps with collaboration with external people through so-called Trust Indicators. 🔐

These are visual indicators displayed next to external contacts. They show at a glance what relationship this person has to your organization, for example, whether they are a guest or an external partner.
This makes it easier to keep track and to share sensitive information more consciously.

👉 Microsoft explains what each badge means here.

4. Copilot support in Teams meetings with a Microsoft M365 Copilot license*

The AI ​​assistant Microsoft Copilot now also provides direct support in Teams meetings.

Copilot can, among other things:

• Analyze chat histories

• Evaluating meeting transcripts

• Include calendar information

Based on this information, Copilot automatically generates summaries, rephrases messages, and highlights key insights and open questions. This helps to follow up on meetings more quickly and ensures that no important information is missed.

👉 Learn here how Microsoft Copilot supports you in your Teams meetings.

This feature is only available with a Microsoft 365 Copilot license. Learn more about the additional benefits of an M365 Copilot license. here.

5. Key screen moments directly in the summary with a Microsoft M365 Copilot license*

Last month, Microsoft released customizable meeting summary templates. Here's a quick recap: Microsoft Teams can create meeting summaries exactly how you want them. You can either use a pre-installed summary template or create your own template tailored to your specific needs. This makes it easier to keep track of the key points from the meeting. You can find your custom summary in the meeting chat under "Summary."

This month, meeting summaries will be even simpler and clearer. Key moments from the meeting – such as… Screen sharing or presentations – are displayed directly next to the relevant sections of the summary. This allows you to immediately see what content was shown on the screen during the discussion, without having to rewatch the entire meeting.

👉 Microsoft explains all the features of the summary in this guide.

6. Flexible customization of the meeting layout

During a meeting, you can adjust participant and content views more flexibly. The participant gallery can be resized and reshaped, allowing you to create more space for presentations or screen sharing, for example. This allows you to optimally tailor the meeting layout to the specific content.

7. Note regarding weak internet connection in meetings

If your internet connection becomes unstable during a meeting, Teams will now automatically notify you. You'll also receive specific suggestions for improving your connection, such as turning off your camera to save bandwidth. This allows you to react quickly and stabilize the meeting quality.

* These features are only available for companies with Microsoft Teams Premium or Copilot for M365 licenses. If you are not sure whether you have a corresponding plan or are interested in purchasing the add-on, we will be happy to advise you.

1. Customize summaries with a Microsoft M365 Copilot license*

Microsoft Teams can now create meeting summaries tailored to your needs. You can either use a pre-installed summary template or create your own template to perfectly match your requirements. This makes it easier to keep track of key points from the meeting. You'll find your custom summary in the meeting chat under "Summary".

👉 More information about its function can be found here.

This feature is only available with a Microsoft 365 Copilot license. Learn more about the additional benefits of an M365 Copilot license. here.

2. Easier access to channel files – Shared tab

The previous tab "Files" in canals has now become "Released" renamed.

Here you will find all files and links, which have been shared in the channel – handy for quick searches and to make sure you don't miss anything important. 😊

3. Preview messages in notifications

👀 Teams now shows directly in the Notifications A preview of the message will appear if you:

• be mentioned in a channel

• someone responds to your message, or

• Receive a general channel notification.

This way you can immediately see what it's about without having to open Teams separately.

4. Keep an eye on Microsoft Teams at all times

You can now open your Teams window Attach to the top. This ensures that it always remains open as the topmost window, even when other programs are opened, and is not covered up.
Here's how to pin Microsoft Teams 📌:

1. Click “Settings and more” .

2. Select Window > Pin to Top.

Practical if you are constantly working in chat or meetings and don't want to miss anything.

* These features are only available for companies with Microsoft Teams Premium or Copilot for M365 licenses. If you are not sure whether you have a corresponding plan or are interested in purchasing the add-on, we will be happy to advise you.

1. Multitasking with pop-out windows

Open key Teams features in separate windows to seamlessly switch between your Teams chat, calendar, planner, and other activities. Simply click to do so. right mouse button Click on an icon on the left side of Teams and select "Open in new window".

You can also open pop-out windows for individual chats (1), channels (2), or apps and pages within the channels (3).

(1)      (2)      (3)

2. Increased security when joining private groups via code

🔒 Joining private groups via code now requires direct approval from a team owner, just like joining via link. This ensures greater security and prevents unauthorized access to private groups.

👉 A brief guide: Joining a team in Microsoft Teams via link or code.

3. Automatic speech recognition in the interpreter 🗣

Remove language barriers in multilingual Microsoft Teams meetings with the Interpreter. The Interpreter acts as an interpreter, enabling real-time translation of spoken language, subtitles, and transcripts. The Interpreter currently supports English, Spanish, Portuguese, Japanese, Simplified Chinese (Mandarin), Italian, German, French, and Korean in meetings with up to 1,000 participants. Speech simulation is also available. Participants hear the translated language in your voice, making it sound as if you are speaking the language yourself.

Meeting recordings and transcripts are only available in the translated language during the meeting. After the meeting has ended, they are only available in the original language.

👉 More information about the interpreter and how to activate it can be found here.

4. More Microsoft 365 Copilot features in Teams with Microsoft M365 Copilot License*

Use Copilot in Microsoft Teams to create messages and get important insights and summaries from chat and channel histories and calendar content. For intelligent support in Teams, you need a Microsoft 365 Copilot license. We'll explain what else you can do with this license on [link to relevant page]. our offer page.

👉 Getting started with Microsoft 365 Copilot Chat in Teams.

5. More context for forwarded messages

In Microsoft Teams, you can forward messages from chats or channels. To do this, hover over the desired message and click on "Further options  and on "Forward". A window will appear where you can enter the desired recipient. You can forward messages to people, groups, or tags. This feature has been around for a while. But what's new?

The recipient of the forwarded message can now click on the timestamp and be taken directly to the original chat or channel. This allows them to view previous messages or comments and gain more context. If a recipient does not have access to the respective chat or channel, a message will appear indicating the lack of access.

6. Find settings directly via search.

🔍 Want to change a specific setting? Instead of searching through the settings for the desired setting, you can now simply enter a keyword in the search bar. Terms like "notifications" or "dark mode" will take you directly to the option you need.

7. Organizing and collaborating in chats and channels

Microsoft is introducing new features for more structured and simpler collaboration with the January update. The following three new features will help:

• Add existing Loop components and pages to channels to create structured and contextual workspaces.
• Create notes in individual and group chats that are only visible to chat members to centrally organize information. Add images or mention members with @ to get their attention. These and other features help make collaboration easier via Microsoft Teams.

• Add emojis to your chats and channels to quickly identify the desired option at a glance. To do this, select the section icon and click on ""Change symbol".

8. Extensions for the Moderator Agent with Microsoft M365 Copilot license*

The Facilitator Agent works as a moderator in Teams meetings to facilitate more effective collaboration. This is a Copilot Agent, available exclusively with the Microsoft 365 Copilot license. We explain what else you can do with this license on [website address]. our offer page.

What new features does it offer:

• The facilitator agent recognizes agendas shared in chats and creates a live progress tracker based on them, ensuring the meeting runs according to schedule.
• If someone has been invited to a meeting but has not yet joined, and their name is mentioned twice in the conversation, the facilitator politely reminds that person in the chat to attend.

👉 Further new features and existing functions can be found under Facilitator in Microsoft Teams meetings.

9. Insights with presentation analytics for town halls with Microsoft Teams Premium*

Review data on video quality, audio intelligibility, and connection stability of a town hall to ensure smooth content transmission during events.

10. The most immersive virtual event experience to date

Take part in an immersive event with a Meta Quest VR headset and feel like you're right there.

👉 For more information, see Participate in an immersive event in Microsoft Teams.

11. Set Teams Mobile as the default telephony app

Stop switching between apps to make Teams calls. Set Teams as your default calling app so all calls are automatically routed through Teams Mobile.

Your employees make a lot of phone calls, but your physical phone system is constantly causing problems. Switch to virtual telephony with Microsoft Teams and handle all your calls centrally through Teams. We'd be happy to help you with that. Teams telephony.

12. Stay protected with detection of harmful files and URLs

Teams now actively protects against potentially harmful links by automatically detecting and reporting malicious files and URLs shared in Teams chats and channels.

If a link is mistakenly identified as a potential threat, you can report it to help improve Teams' detection accuracy.

13. Quick access to important actions via the Jump List

Open the Teams jump list in the Windows taskbar or Mac menu bar to start a chat, view meetings, join existing ones, or schedule new ones. Simply right-click the Teams icon in the taskbar and select the desired option.

* These features are only available for companies with Microsoft Teams Premium or Copilot for M365 licenses. If you are not sure whether you have a corresponding plan or are interested in purchasing the add-on, we will be happy to advise you.

1. Quick file summaries with Copilot

Get an instant overview without having to open a file. With a Copilot license You can now view automatically generated summaries of shared files directly in the chat.
Simply click on the icon "Summarize for me" 🧠 on the file preview to get a compact summary – perfect for quickly gaining context.

👉 Read more here

2. Insert emojis faster

💬 Adding emojis to chats and posts has never been easier!
With the new keyboard shortcut, you can now insert emojis in a flash: Simply type “:”, then the name of the emoji, and finish with “:” again.
For example: :smile: 😊
This is how you can make your messages more personal and expressive – without having to go through the emoji menu.

3. Listen to meeting summaries as audio

🎧 No screen needed: Have your meetings read aloud to you as a podcast-like audio summary!
This AI-powered feature transforms automatically generated transcripts into pleasant, audible summaries, allowing you to easily catch up on meetings while on the go.
*Available for Microsoft 365 and Microsoft 365 Copilot licenses.
👉 How it works: Listen to audio summaries of meetings

4. Smart call summaries in the pop-out window

Get instant access to AI-powered call summaries after recorded or transcribed calls.
To do this, open in Teams > Calls Select the desired call from your history and choose "Show summary"There you will find automatically generated notes, highlights and summaries – clearly arranged and directly in a separate window.

👉 Summaries in Microsoft Teams

5. Give faster feedback on certified Teams phones

Giving feedback is now even easier: When you submit a review on a certified Teams Phone device, Teams automatically suggests relevant text. This allows you to quickly share what works well or where improvements are needed – without having to type extensively.

6. Improved call forwarding

🔁 The optimized interface for certified Teams Phone devices now ensures even smoother call forwarding. You can use the [feature/command] before the transfer. "Consult first" function Have a brief conversation with the recipient and see in real time when the forwarding is running and completed.
👉 Forward a call in Microsoft Teams

🚀 New features in Microsoft Teams: More structure, efficiency and data protection

Microsoft Teams is constantly evolving – and the latest updates bring numerous improvements for meetings, collaboration, and communication. We'll introduce you to the most exciting new features that will make your daily work in Teams even more efficient.

???? 1. Threads in channels: More overview in conversations

The time has finally come: Conversations in Teams channels can now be conducted as threads. This makes it easier to assign replies to specific messages and keeps discussions grouped by topic.
If you want, you can also follow threads so you don't miss any important updates – especially useful in larger teams with many parallel conversations.

👉 More about this here

🤖 2. Keep track faster with Copilot

No time to read all the messages? Copilot now automatically summarizes discussions in threads.
The thread summaries clearly display the most important points and topics—ideal for quickly getting an overview of the current status. This feature is only available to users with a Microsoft 365 Copilot license.

🧭 3. More efficient meetings with the new “facilitator”

The Facilitator is an AI-powered meeting assistant that keeps meetings structured and productive. It reminds participants of agenda items, keeps track of time, and captures notes in real time, supporting smooth facilitation. This feature is also available to Microsoft 365 Copilot users.

👉 More information about this 

🔒 4. Confidential meetings with “Prevent Screen Capture”

Sensitive information should remain confidential – and this is now even easier.
With the new "Prevent Screen Capture" feature, screenshots can no longer be taken in certain meetings. If someone attempts to capture the screen, the window automatically turns black. This security feature is part of the Teams Premium license.

️ 5. Countdown timer for focused meetings

Never lose track of time again: With the new meeting countdown timer, all participants can see how much time is left in the meeting. The timer can be started, paused, or extended – ensuring every meeting stays on schedule.

🎙️ 6. Real-time microphone display

Teams now displays your microphone's audio level live. This lets you see at a glance whether you're clearly heard—and adjust the volume if necessary. A small but extremely useful detail for professional audio quality.

🎥 7. Ultra-low latency at Town Halls

There's a special upgrade for large online events: Ultra-Low Latency in Teams Town Halls ensures that content, speakers, and reactions are transmitted in near real time. This feature is also included in Teams Premium.

️ 8. New organizer controls directly in the meeting toolbar

Organizers can now quickly access important options—such as lobby settings and camera or microphone permissions for participants—via the control menu in the meeting toolbar. Clicking "More Options" displays the full list of customization options.

🔐 9. More data protection for subtitles and transcriptions

To protect confidential information, Live Captions and RTT (Real-Time Text) now only show the last five minutes of the call when transcription is disabled. We also fixed a bug that could previously cause data loss when changing the position of subtitles.

???? 10. Private chats for webinar organizers

Webinar organizers, co-organizers, and presenters can now chat privately with each other before, during, and after the webinar. This facilitates coordination and preparation without participants noticing.

Conclusion

The new features clearly demonstrate the direction Microsoft Teams is heading: toward more structure, smart AI support, and stronger data protection. Whether for daily interactions, large events, or confidential meetings, these updates make Teams an even more powerful tool for the hybrid work world.

🚀 New features in Microsoft Teams – this is now possible!

Discover the latest features in Microsoft Teams that make your everyday work even easier, more interactive, and more personal. From improved search functions to 3D events—here are all the updates at a glance:

🔍 1. Filter search results in chats and channels

Find files in your chats and channels even faster – with the FiltersIn a chat or channel, click “Search in chat” or “Search the channel” 🔍 and select the filter “With appendix”to show only results with attachments.

👉 More about this: Search news and more in Microsoft Teams

⌨️ 2. Create your own keyboard shortcuts

Adjust your shortcuts Customize your layout or choose a predefined layout. To do so, go to “Settings and more” (⋯) > “Keyboard shortcuts” ⌨️ to set your preferred controls.

👉 More about this here

💾 3. View all saved messages

Want to find important messages again? Open the Chat-area in Teams and select “Quick links” the point “Saved” 🔖 to see all saved messages at a glance. Click on a message to jump directly to the conversation.

😀 4. Use multiple emoji reactions

Can't decide on an emoji? From now on, you don't have to! React with multiple emojis on messages and posts – simply hover over the message and select multiple reactions.

👉 How it works: Like or react to messages in Microsoft Teams

🗓️ 5. Personal meeting templates

Our preview of Premium Teams you can set meeting options in advance as Vorlage Save. This way, you can plan future meetings in no time – efficiently and individually.

👉 Personal meeting templates in Microsoft Teams

💬 6. Send messages to participants in the waiting area

Organizers can now One-way messages to participants in waiting room send – e.g. as a greeting or with information about the delay.

👉 How to use the Teams waiting area

🎥 7. Adjusting the screen view in Town Hall meetings

Design your Town Hall Events more professional: Match the function “Manage what participants see” Customize layouts, backgrounds and name tags.

👉 To the Town Hall production tools

*only available in Teams Premium

🌐 8. 3D events with immersive events

Turn your online events into impressive 3D experiences with immersive events in teams. No programming knowledge required:

• Directly in Teams- or Outlook Calendar to plan
• Individual environments design with objects & media
• Interact with participants, visit different rooms, present content
• Realistic event spaces create that connects and inspires

👉 Getting started with immersive events in Microsoft Teams

Microsoft Teams is upping the ante again – from smart translation to copilot power and town hall improvements. Here are the latest features that will make your everyday work easier and more productive. Here are the new functions.

🌍 1. Multilingual meetings made easy

From now on, multilingual meetings can be held through a Interpreter agents Participants speak in their preferred language – Teams provides real-time translation. Ideal for international teams.

👉 More information here

🤖 2. Copilot Chat always at hand

The Copilot Chat is now permanently pinned to the top of your chat list. Ask him for a weekly summary, meeting recaps, or use him for creative ideas.

👉 Start now

😎 3. Increase productivity with emojis

Certain emoji reactions can now automated workflows trigger – for example, forwarding a request when someone receives your “👍”. Create a workflow from an emoji reaction in Microsoft Teams here.

🔍 4. The right emoji in no time

Thanks to new Search function in the emoji menu you will find the right response in a flash.

🧩 5. Apps & Agents in Search

When searching in teams, suitable apps and agents on – fast access guaranteed.

📤 6. Share apps & agents with one click

Simply hover your mouse over the icon and click “Share” – then others can use the app or agent.

🔔 7. Adjust notification size

With Settings → Notifications & Activity  you can now specify how detailed your notifications should be – compact or Comfortable.

🤟 8. Improved sign language mode

Host inclusive meetings for deaf and hard-of-hearing participants and their interpreters with Sign Language Mode. Improvements include automatic switching to the active speaker when signs are detected, better interpreter visibility, and much more. More.

✋ 9. Hand signals at town hall events

Participants can now Town Halls (Teams Premium) virtually raise your hand – perfect for Q&A sessions.

📞 10. Dial-in information directly in the invitation

The email invitation to Town Halls now contains the dial-in data directly – searching is no longer necessary.

📊 11. Increase engagement through surveys in town halls

Our preview of Live polls In Town Halls, you can gather feedback, conduct quizzes, or take votes in real time. This is available to Town Hall meeting organizers with Teams Premium licenses.

👉 How to create a poll in Microsoft Teams

🎯 12. Shared slide review for moderators

Presenters can now share slide controls to ensure presentations run smoothly.

📌 13. Copilot in calls without recording

Use Copilot even if the call is neither transcribed nor recorded – simply activate it in the call options.

📱 14. Copilot prompts on Teams Phone

During one-on-one and group calls, choose from suggested Copilot prompts to create meeting notes, call summaries, and more. Available with Microsoft 365 Copilot and Teams telephony licenses.

📈 15. Smart call forwarding suggestions

Teams automatically suggests appropriate contacts for forwarding during a call based on context and communication patterns. Available with Teams telephony licenses.

🔔 16. Custom ringtones for assigned keys

Set unique ringtones and choose how you want to be notified via each assigned button on Teams telephony devices.

💬 17. Real-time text (RTT) on Teams Phone

Send and receive messages in real time – for barrier-free communication, even during meetings.

👉 More about this here

⏱ 18. Call prioritization in queues

High-priority calls are routed first—ideal for service or support hotlines. This feature is also only available with a Teams telephony license.

💡 And finally ...
These updates make Microsoft Teams even more versatile – whether you want to communicate more inclusively, work more productively, or make events more interactive.

1. Improved spell check in chat

No more embarrassing typos! The new spell checker detects errors as you type and offers suggestions for corrections. Especially useful: You can ignore words, add them to the dictionary, or use up to three languages simultaneously—ideal for multilingual teams.

👉 Chatting with others in Microsoft Teams

2. Real-time text (RTT) for greater accessibility

With RTT, text is displayed in real time—letter by letter—as you type. This improves the intelligibility of conversations in meetings and calls without having to wait for a message to be sent. This is especially helpful for accessible communication.

👉 More about Real-Time Text (RTT) in Microsoft Teams

3. Participation in town hall meetings & webinars by telephone

Organizers, presenters, and attendees can now easily dial into an event via PSTN dial-in—directly from the invitation. Depending on their role, they'll automatically be taken to the Green Room or the live session.

👉 You can find more information here

*A town hall meeting in Microsoft Teams is a special live event format designed for large, one-to-many events where a limited number of speakers address a large audience. Unlike regular Teams meetings, where participants can actively interact, participants' cameras and microphones are disabled by default in town halls.

4. Dial-in details for Town Hall meetings directly in the event release

You'll find all the necessary dial-in information conveniently in the "Share Event" dialog box. This makes it easy to share the data—especially useful for last-minute changes or for external moderators.

5. Easily add moderators during the event

Need help at short notice? Add moderators live via the participants area. Use the "People  “ button or “Show participants” you can search for people and invite them directly to the event.

👉 More about this here

6. Who can manage production rights in Town Halls?

Organizers can now precisely define who is authorized to use which production functions in the town hall meeting: from controlling content to starting and ending the event. This ensures clear role allocation and increased security.

👉 More about Controlling Town Hall production tools in Microsoft Teams

7. Test the Town Hall meeting from the participant’s perspective in advance

A new preview feature allows organizers to experience the town hall meeting from a participant's perspective, allowing them to identify potential issues early and improve the user experience.

👉 You can find out how this works here

8. Determine the time for notifications yourself

No more email spam: You can now control when and to whom notifications about changes to town hall or webinar details are sent. Only the relevant people receive the information – at the time you choose.

9. Connection to CVI for external video conferencing devices

Thanks to Cloud Video Interop (CVI), presenters can now participate in town halls even with devices that aren't Teams-certified. Organizers simply provide the CVI link, and presenters can join as participants and then be "promoted."

👉 More about this: Setting up CVI for Microsoft Teams

10. Copilot summaries for call forwarding

AI-powered call forwarding becomes even more efficient: Microsoft Teams Telephony automatically creates a summary that's sent along with the call. This preserves context and puts the recipient in the picture.

👉 Getting started with Microsoft Teams phones

11. One Teams button for multiple devices

If you use multiple certified Teams peripherals (e.g., headset and speakers) at the same time, you no longer have to switch between them - the Teams button works automatically on all connected devices.

👉 Using certified devices for Teams

12. Make calls in a small window

Multitasking made easy: Incoming calls can now be displayed in a small, separate window. This reduces distractions and frees up space for other content in Teams. Simply enable this under Settings > Calls > Show incoming calls in a small window.

13. Call waiting tone during an ongoing call

If you're already on the phone and another call comes in, you'll now hear a call waiting tone – similar to a traditional cell phone. This way, you won't miss any important calls, even if you're busy.

1. Chats and channels in one place

Keep track of: The new user interface with chats and channels brings everything you need together in one place. Chats, messages, and posts are displayed together, providing a quick overview. The workspace can be individually organized (via drag and drop) and customized – exactly as you need it.

To connect or disconnect the menu items, select Chat > ​​More options > Adjust view  and place under “View chats, teams, and channels” the option to "Combined" – for a shared view or "Separate" – for two menu items as before.

In the settings “Chats and Channels” You can also make further adjustments to the user interface – for example, to the message preview, filter or “discover” function, message density or the order of the channels. Here Find more ways to organize your Microsoft Teams chats interface.

2. Keyboard shortcuts according to your wishes

Do you have keyboard shortcuts defined in other tools and want to integrate them into Teams? Microsoft Teams now also supports keyboard shortcuts from external chat and meeting apps. Simply Settings  > shortcuts Select your preferred option.

3. Share code blocks faster

Particularly useful for developers: Teams automatically recognizes programming languages, creates code blocks using keyboard shortcuts (Ctrl + Shift + Alt + B) or the slash command (/code), and improves code readability through fixed sizes, scroll bars, and automatic line breaks.

4. Pronounce names correctly

Avoid embarrassing moments caused by mispronouncing your name by entering the correct pronunciation in your Teams profile. Your colleagues can hear it via the speaker icon on the profile card next to your name. Learn how to record the pronunciation and where it will be displayed in the instructions from ecosystem.

5. Flexibly customize Microsoft Teams windows

Multitasking made easy: Flexibly adjust window sizes, display multiple Teams windows side by side, and focus on the content that matters to you.

6. Share files even faster

Documents can now be easily and quickly forwarded from chats, the "Shared" tab, or channel posts to other chats or Teams channels—including automatic permission assignment. Optionally, you can add a message and @mention for more context. To do this, find the desired document in the Microsoft Teams chat, among the shared documents, or in channels and hover over it. The following options will then appear:

Select Hand off . In the following window you can add the desired person or channel (1) and share the document (2).

7. Find emojis by keyword

Search for emojis by keyword: Simply enter a term – Teams will show you matching emojis from a large selection.

8. Control presentation sharing

When sharing your screen or content, you now have control: Content first appears in the "Manage Screen" area and only becomes visible when you actively share it. Learn more about this topic in the guide: Manage participant displays in Microsoft Teams.

9. Efficient call control and external contact management in Teams Phone

Teams Phone makes it easier: Line keys can now be assigned shared phone numbers. You can see immediately whether your boss or colleague is available – and can forward or answer calls with a tap. You can now also add or edit external contacts directly on your device without the need for a desktop app.

* These features are only available for companies with Microsoft Teams Premium or Copilot for M365 licenses. If you are not sure whether you have a corresponding plan or are interested in purchasing the add-on, we will be happy to advise you.

1. Pick up where you left off in OneDrive

Switch directly back to your last viewed location in OneDrive after navigating across different apps in Teams. This transition saves time by maintaining your context and allowing you to quickly access files you've recently viewed.

2. OneDrive in Teams

OneDrive in Teams stores all your files in one location. On the left side of Teams, select OneDrive  to access the required files.

OneDrive puts files into different groups so you can find them faster:

• Start lists all the files you have recently viewed or edited.
• my data lists all files and folders from your personal OneDrive.
• Approved shows all files and folders that have been shared with you.
• Favorites displays files that you have marked as your favorite files.
• In the trash Files that you have deleted are displayed.

With Search files for You can search for files based on the following criteria:

• Persons : Files shared between you
• meetings  : Shared content from meetings
• Media : Photos by date

Browse under Quick Access Files located in specific Teams channels.

3. Quickly find lists in Microsoft Teams chat

In Microsoft Teams, links to lists, individual list items, and list forms automatically expand. This allows you to see additional information such as the title and location directly in chat messages and in the "Shared" section of the chat. This makes it easier to identify, find, and access important content.

If you are not yet working with lists in Microsoft Teams, then you will find here more on this.

4. Forward messages with app cards

Reshare messages that contain app cards by hovering over the message and More options  > Hand off .

App cards in Microsoft Teams are small preview windows or visual representations that appear when content from certain apps (like Planner, SharePoint, Lists, OneNote, etc.) is shared in a chat, channel, or post.

5. Mention in the activity feed

In your Teams activity feed, apply the filter @Mentions to see where you have been mentioned. Use the filter Tag mentions, all mentions of the tags assigned to you will be displayed. Multiple people can be assigned to a tag.

6. More space to store files in chat

Sharing local files in chat is easier than ever thanks to the expanded file storage area. You can easily drag and drop files up to 250MB into a chat and send them.

7. Edit your display name in meetings

One meeting as "Sie" and the next as "Du"? Customize your display name during a Teams meeting to be addressed directly the way you want. Join the meeting and select the People button in your meeting controls. .

In the Participants section, hover over your name and select «More options» > Edit Display Name. Enter a name and select Save.

Your edited name will remain for the entire duration of the session.

8. Smart recap notifications after calls and meetings with Microsoft Teams Premium*

Intelligent recap notifications are now available after calls from chats and instant meetings. A notification appears in the activity feed after the call ends. Select the notification to open the summary. Using AI, important information such as mentions, screen shares, and join and leave markers are highlighted and listed in the meeting recording. Additionally, AI notes summarize follow-up tasks. Microsoft explains how to best work with intelligent recaps. here.

9. Consistent voice when moderating Q&A

Present a unified voice when moderating Q&A sessions by posting and responding as the organizer. Posting as the organizer will hide your name from attendees.

Enable moderation to review and approve questions before they appear in the Q&A feed. Allow private replies so moderators can respond to unpublished questions. Private replies are visible only to moderators and the participant who asked the question.

How to activate it:

1. Select Q&A  in the meeting controls
2. In the button Q&A choose Q&A Settings
3. Activate that Check box «Moderate questions»

• Select the Allow private replies to unpublished questions checkbox to allow moderators to respond privately to questions currently under review. Participants can view their questions and respond to private replies in their "My Questions" feed. Private replies will be deleted when the question is published.

4. Select «Save»

* These features are only available for companies with Microsoft Teams Premium or Copilot for M365 licenses. If you are not sure whether you have a corresponding plan or are interested in purchasing the add-on, we will be happy to advise you.