Accounts Payable Workflow – Automatisieren & Digitalisieren

Human – Process – Technology

Often the classic project approach, as known in IT projects, leads to a dead end. This is where we come in with our services and solutions. Because in projects that are about «the document», sufficient attention must be paid to the three pillars – «people – process – technology».

Where there is a business process involving documents and people, there is always an opportunity for automation!

Pistor

The whole success story at a glance

• The overview
• The customer
• The initial situation
• The challenge
• The solution
• The conclusion

Preview Erfolgsgeschichte

Pistor is a leading and independent trading and service company for the bakery and confectionery, catering and care industries. Its headquarters are located in Rothenburg. With a total of 545 employees, the company is actively committed to serving its customers as an independent partner. Its primary goals are to focus optimally on the needs of its customers, to increase sales and to continuously minimize expenses.

Pistor Logo

Project: Accounts Payable Workflow – Automate & Digitize

Pistor’s set goal: “The digitization of the existing visa and release process of the operating cost accounting.” For this, various aspects and requirements had to be considered by the customer and redIT in order to evaluate the best solution.

Additional future conditions had to be met, such as the suitability of the software for future extensions in the area of digital inbox. This means that the flexibility of the solution must be guaranteed, as a change or a switch to possible conversion systems will not cause any problems.

Pistor

Must-have redIT: Complete digitization

At the Pistor company, the complete process of operating cost accounting used to run manually. This led to late or inefficient archiving of the documents. – This had to be definitively addressed and profitably optimized.

The project results include the digitalization of core processes, flexible & modern working but also the increase in efficiency in the company.

Kreditoren Workflow

Two solution variants

Variante 1: The release process (workflow) runs outside of the ERP system (SAP)

Variante 2: The release process (workflow) is completely integrated into SAP

Due to the requirement of a location-, time- and person- and also SAP-independent release of invoices, variant 1 is realized at Pistor.

Kreditoren Workflow

The accounts payable workflow as an indispensable step

With the help of the new solution, the approval process is fully digital and can therefore be carried out remotely (e.g. in the home office). Thus, the project objectives were fully met thanks to the implemented solution. The Pistor company now has a much better overview of the invoices in circulation. At the same time, they can demonstrate a faster and more efficient throughput speed.

”The accounts payable workflow is an important and indispensable step for the digitalization of the accounting system for Pistor AG”, says Jean-Pierre Arnold, Head of Finance + Controlling.

Kreditoren Workflow

Everything at a glance

The whole success story at a glance

• The overview
• The customer
• The initial situation
• The challenge
• The solution
• The conclusion

Preview Erfolgsgeschichte
Customer

Pistor is a leading and independent trading and service company for the bakery and confectionery, catering and care industries. Its headquarters are located in Rothenburg. With a total of 545 employees, the company is actively committed to serving its customers as an independent partner. Its primary goals are to focus optimally on the needs of its customers, to increase sales and to continuously minimize expenses.

Pistor Logo

Initial situation

Project: Accounts Payable Workflow – Automate & Digitize

Pistor’s set goal: “The digitization of the existing visa and release process of the operating cost accounting.” For this, various aspects and requirements had to be considered by the customer and redIT in order to evaluate the best solution.

Additional future conditions had to be met, such as the suitability of the software for future extensions in the area of digital inbox. This means that the flexibility of the solution must be guaranteed, as a change or a switch to possible conversion systems will not cause any problems.

Pistor

Challenge

Must-have redIT: Complete digitization

At the Pistor company, the complete process of operating cost accounting used to run manually. This led to late or inefficient archiving of the documents. – This had to be definitively addressed and profitably optimized.

The project results include the digitalization of core processes, flexible & modern working but also the increase in efficiency in the company.

Kreditoren Workflow

Solutions

Two solution variants

Variante 1: The release process (workflow) runs outside of the ERP system (SAP)

Variante 2: The release process (workflow) is completely integrated into SAP

Due to the requirement of a location-, time- and person- and also SAP-independent release of invoices, variant 1 is realized at Pistor.

Kreditoren Workflow

Conclusion

The accounts payable workflow as an indispensable step

With the help of the new solution, the approval process is fully digital and can therefore be carried out remotely (e.g. in the home office). Thus, the project objectives were fully met thanks to the implemented solution. The Pistor company now has a much better overview of the invoices in circulation. At the same time, they can demonstrate a faster and more efficient throughput speed.

”The accounts payable workflow is an important and indispensable step for the digitalization of the accounting system for Pistor AG”, says Jean-Pierre Arnold, Head of Finance + Controlling.

Kreditoren Workflow