Take advantage of Cloud Print
More and more applications and systems are based on the cloud. With Cloud Print, you have another technology at your disposal that relies on this concept. What seems contradictory at first glance has many positive properties in practice. Find out here exactly how cloud printing works and what advantages it has.
What is Cloud Print?
Cloud printing is a process in which a system in the cloud forwards the print job to a printer. This differs from the classic variant, in which the print job is sent directly to the local printer. This happens either via the network or a cable connection, for example via USB.
With cloud printing, however, an app serves as an interface between the user and the printer. On the one hand, this means that the user is independent of a specific computer. The app makes it possible to send a print job from any device. Thanks to the connection via the cloud, you don't even need to be on your company's local network.
On the other hand, cloud printing also makes you independent of a specific printer. Typically, any printer you want to access must be set up at your workstation. However, the cloud does this centrally. This means that all printers that are connected to your platform are available to you.
How does cloud printing work?
Cloud Print replaces the local driver and direct connection to a printer with a system in the cloud. All print jobs are sent to the cloud via the application. From there, the system controls directly to the desired printer and transfers the job.
The connected printers are also managed in the cloud. Here you set up the printers you want to use once. These are then available to all employees. Of course, it is possible to create structures with group guidelines and rules.
What are the benefits of cloud printing?
A key advantage in favor of this concept is cost efficiency. The number of printers in your company can be significantly reduced. Other companies in Switzerland, such as the major bank UBS, are also taking this route. It has the most at the beginning of 2022 Office printers abolished.
Cloud Print also gives all devices access to the printer service. Normally, it is difficult to print documents from a smartphone or tablet. With a cloud solution, all forms of documents can be easily printed from your smartphone. Cloud printing therefore fits perfectly with the concept digital workplace.
Cloud printing also has enormous advantages for your IT department. Problems with printers are among the most common IT support requests. On the one hand, your IT employees have to set up the printers at each workstation. On the other hand, local printers always cause problems. In the cloud, IT manages all printers centrally. A new printer only needs to be configured once.
Maintenance and administration costs are also significantly reduced. A print server in your company is also no longer necessary. Cloud printing continues to help reduce paper waste and transition to the digital work environment. The number of printing processes is recorded centrally and is therefore traceable.
These are the five central advantages of cloud printing:
- all end devices have access to the printers
- Access the printing service from anywhere with internet
- reduced hardware costs due to fewer printers
- simplified management for IT
- no problems with drivers and software for printers
Is security guaranteed when printing via the cloud?
When printing, personal or critical data is often transmitted. The security of this information is therefore a top priority. The legal requirements for data protection must also be adhered to.
We offer you a solution for cloud printing in which the data is transmitted encrypted. Our systems are based on technology from the printing experts HP. Here the data is encrypted directly on the system that sends the print job. This is the computer or smartphone that the employee uses to start printing.
This means it is not possible to intercept the content or read it in any other way. Thanks to this feature, our solution for cloud printing also meets all current data protection requirements.
The concept is particularly suitable for companies that have implemented a mobile working principle. This starts with the home office. In recent years, more and more companies have integrated home offices into their own structures. Your employees have access to the printers in the office via cloud printing. This makes it easy to print documents in the mailroom that are then sent out.
But the advantages of this technology are even evident in the local network within a building. Even medium-sized offices already have several printers. In traditional offices, two or three employees often share a smaller printer. The alternative is to have a large central printer set up.
Both have disadvantages. With a central printer, employees have to travel longer distances to get their documents. There will be waiting times if many print jobs arrive at once. Every now and then an employee grabs your printed document and you search or wait in vain. Most people who have worked in an office have experienced such situations.
However, individual workstation printers are slow and have limited functionality. In addition, it is always necessary to return to your own workstation to start a print job. Access to your own printer is only possible from here.
Cloud printing solves both situations. The system gives your employees access to all printers in your network at any time. This means you can send a print job to any printer from a laptop or even your smartphone. It is best to send the job to the printer that is conveniently nearby.
However, employees on the move also benefit from cloud print. Employees can send print jobs to any printer linked to the system. This also makes sense, for example, if you have a branch or branches. Every employee prints what is currently needed on every printer without any detours.
How do you switch to cloud printing?
Switching to such a system is comparatively simple. You only need one partner to provide you with the printing service in the cloud. We offer you Cloud printing via redIT as a solution. This service is based on HP's Secure Printing with Access Control. The printers and access rights are managed via the central control.
The practical changeover in everyday life is also completed in just a few steps. All you need is the application that accesses the printing service in the cloud. This can also be easily installed at a later date via the App Store. This means your employees or customers and guests can install the app on a smartphone at any time.
Are you interested in cloud printing or do you have further questions about the topic? Then use ours Contact or arrange a free consultation. We will provide you with comprehensive information on the topic and find the right solution for your company.
