Accounts Payable Workflow
efficient • customer-friendly • intuitive
Regardless of whether you receive invoices by e-mail – for example as PDF – or on paper: With our accounts payable workflow, you receive an integrated solution that covers all processing steps from initial collection to release.
Accounts Payable Workflow
Process invoices efficiently, consistently and securely
With electronic invoice processing you eliminate paper invoices. You check the digitized documents, pass them on for approval and then archive them in a legally compliant manner. By means of a simple search, the invoices are easily available at every step of the process. With every invoice, the system learns about it, right up to so-called dark processing.
For everyone who wants to save time and optimize processes
Electronic accounts payable workflows accelerate your processes and you not only save time and resources, but can also improve your purchasing conditions. The invoices are stored centrally in a configurable inbox folder. Our solution automatically notifies the users involved and asks them to accept and process the invoices accordingly.
The simple solution for digital invoice processing
Release invoices at any time and from any location
With our accounts payable workflow, you are able to check, target and release your invoices independent of time and location. With the web-based interface, you decide on which device you want to work.
Save time and money
With our intelligent software, repetitive workflows related to invoices can be easily automated. The result: an enormous saving of time and a significant optimization of all business processes. Using classifications, our solution interprets the content of invoices and processes them as independently as possible. With every invoice, the software learns more and more, thus achieving an enormously high degree of automation, up to the so-called dark processing (fully automated release of the invoice).
Defined release processes and nevertheless flexible
Your release process is defined according to your requirements and wishes within the company. You determine the employees who check, approve and release invoices. In doing so, you can i remain flexible in that your requirements are taken into account.ncorporate additional security levels, such as a maximum amount, which then requires another authorized person for release. Define release processes and still remain flexible in that your requirements are taken into account.
Release History
After final approval, the system automatically creates a complete history of the entire process in the form of a PDF/A file. It is directly linked to the respective invoice to which the history refers. This means that it is still possible to determine exactly which processor has decided what and when at a later date. The process is thus completely logged and can therefore still be traced later.
Automated and legally compliant archiving
After the approval process, your invoice will automatically be archived in a legally secure manner according to GeBüV. You decide whether the invoice is automatically deleted according to the statutory retention requirements or whether you want to go through the process manually.
Release of the invoices to a third-party system (e.g. ERP)
All relevant process data are recorded in an XML file. Use this XML file to transfer the generated data to a third party system such as your ERP system. In the third party system, you can trigger the payment and assign the status “paid” to the invoice history from the workflow.
Insiders - smart INVOICE
- Kreditorenworkflow
- Rechnungsverarbeitung
- Universeller Rechnungsleser
- Automatisierter Prozessablauf
- Revisionssichere Archivierung
Kofax Capture
- Automated import of electronic documents
- Improved barcode processing
- Integration of multifunctional devices
- Image optimization
Axon Ivy
- Digitize business processes
- Model and automate processes
- Holistic process solution
- Elimination of sources of error
- Eliminate inefficiency
Document Management
- Central document storage
- Saving time and space
- Reduction of paper costs
- Additional WORM storage becomes unnecessary
Archive solution
- Central document storage
- Saving time and space
- Reduction of paper costs
- Additional WORM storage becomes unnecessary
- What is it about
Accounts Payable Workflow
Process invoices efficiently, consistently and securely
With electronic invoice processing you eliminate paper invoices. You check the digitized documents, pass them on for approval and then archive them in a legally compliant manner. By means of a simple search, the invoices are easily available at every step of the process. With every invoice, the system learns about it, right up to so-called dark processing.
- For whom
For everyone who wants to save time and optimize processes
Electronic accounts payable workflows accelerate your processes and you not only save time and resources, but can also improve your purchasing conditions. The invoices are stored centrally in a configurable inbox folder. Our solution automatically notifies the users involved and asks them to accept and process the invoices accordingly.
- Your benefits
The simple solution for digital invoice processing
Release invoices at any time and from any location
With our accounts payable workflow, you are able to check, target and release your invoices independent of time and location. With the web-based interface, you decide on which device you want to work.
Save time and money
With our intelligent software, repetitive workflows related to invoices can be easily automated. The result: an enormous saving of time and a significant optimization of all business processes. Using classifications, our solution interprets the content of invoices and processes them as independently as possible. With every invoice, the software learns more and more, thus achieving an enormously high degree of automation, up to the so-called dark processing (fully automated release of the invoice).
Defined release processes and nevertheless flexible
Your release process is defined according to your requirements and wishes within the company. You determine the employees who check, approve and release invoices. In doing so, you can i remain flexible in that your requirements are taken into account.ncorporate additional security levels, such as a maximum amount, which then requires another authorized person for release. Define release processes and still remain flexible in that your requirements are taken into account.
Release History
After final approval, the system automatically creates a complete history of the entire process in the form of a PDF/A file. It is directly linked to the respective invoice to which the history refers. This means that it is still possible to determine exactly which processor has decided what and when at a later date. The process is thus completely logged and can therefore still be traced later.
Automated and legally compliant archiving
After the approval process, your invoice will automatically be archived in a legally secure manner according to GeBüV. You decide whether the invoice is automatically deleted according to the statutory retention requirements or whether you want to go through the process manually.
Release of the invoices to a third-party system (e.g. ERP)
All relevant process data are recorded in an XML file. Use this XML file to transfer the generated data to a third party system such as your ERP system. In the third party system, you can trigger the payment and assign the status “paid” to the invoice history from the workflow.
- Our offer
Insiders - smart INVOICE
- Kreditorenworkflow
- Rechnungsverarbeitung
- Universeller Rechnungsleser
- Automatisierter Prozessablauf
- Revisionssichere Archivierung
Kofax Capture
- Automated import of electronic documents
- Improved barcode processing
- Integration of multifunctional devices
- Image optimization
Axon Ivy
- Digitize business processes
- Model and automate processes
- Holistic process solution
- Elimination of sources of error
- Eliminate inefficiency
Document Management
- Central document storage
- Saving time and space
- Reduction of paper costs
- Additional WORM storage becomes unnecessary
Archive solution
- Central document storage
- Saving time and space
- Reduction of paper costs
- Additional WORM storage becomes unnecessary
- Your contact persons
«For Pistor AG, the accounts payable workflow is an important and indispensable step towards digitizing the accounting system.»
Jean-Pierre Arnold
Head of Finance + Controlling, Pistor AG
Free consultation
Would you like to put your document management & workflow system on a new foundation? Please connect with us to make an appointment with one of our document management experts for an initial, free consultation.
Accounts Payable Workflow – Satisfied Customers
A Swiss construction group says goodbye to waste paper
- Seamless integration of the new ECM solution into the existing IT infrastructure
- Reduction of space requirements and replacement of the existing file archive by implementing a modern IT solution
- Automatic full text indexing of archived documents via
- Managing a scan volume of around one million new documents per year
Eberhard Bau AG
Thirty years and even longer – Niutec AG archives receipts with windream
- Quick replacement of the existing filing system with a digital archive
- Implementation of an access rights concept according to the specifications of the internal quality management
- Integration of an efficient scan solution into the windream ECM-system
- Rule-based and automated document storage
Niutec
Invoice and delivery slip processing
- Automated delivery slip and invoice processing
- Seamless cooperation of the windream archive with SAP®-ERP and the ReadSoft invoice processing
- Quick availability of all relevant documents
- Archiving via the “windreamArcLink” interface certified by SAP
WIFAG-Polytype Holding AG
BMW meets ECM – windream launch at Swiss BMW premium dealer
- Seamless windream integration into the incadea industry solution
- Electronic file generation and document filing
- Replacement of existing paper archives by the windream archive
- Audit-proof long-term archiving of documents in PDF/A format
BMW Automobile
Accounts payable workflow – comprehensive functionalities
Release appropriate to level
The individuals responsible in your company check the invoice and release it.
Benefit from discounts
Benefit from discounts due to efficient release of invoices.
Connection of third party systems
Outside your ERP the invoice release takes place. Nevertheless, you receive all the information in the ERP to trigger the payment – via XML file
Legally compliant archiving
After invoice processing, your invoice is automatically archived in a legally compliant manner. Without additional hardware.
Mobile and location-independent
Check your bills. When you want and from where you want. Thanks to a web-based interface.
Complete transparency
Each process step is recorded in a log file. Thus, the release is traceable and transparent at any time. The information is automatically added to the invoice.
Test winner E-File (German only)
windream far ahead – test winner in the BARC-study on E-File
Expert Blogs